Grant Reporting Documents

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Grantees are required to complete their final report via the Department's Culture Grants Online (CGO) grant management system. 

To access the final report formset:

  1. Go to the CGO grant system and login at:
  2. From the My Grants Tab, scroll down to the corresponding fiscal year and grant program table.
  3. In the row [grant program] Final Report [fiscal year], click on the blue Link to Formset action icon.
  4. Complete and save each form page.
  5. Upload required support documents.*
  6. Submit your completed Final Report Formset.

*Grantees are required to use the Final Report Expense Summary Template to help organize the required cancelled checks and invoices.

Click here to download guidelines and instructions to complete the final report formset.

Final Reports are due by the date specified in Article I of the Grant Agreement, (at the top of the signature page of your grant contract), which is normally calculated as forty-five (45)* calendar days after your project completion (end) date.  *YEP grant final reports are due within thirty (30) days of the project completion date.

Department "Core” grants that provide general operating support (such as ADV, FEST, HCJ, DAN, and YAM) typically have project completion dates corresponding to the end of the County’s fiscal year (September 30), with final reports being due by November 14.

Note: If the Final Report due date falls on a Saturday, Sunday or legal holiday, the final report would be due the following business day.

Select grant programs require that applicants provide an Interim Report as part of their application.

Summer Arts & Science Camps for Kids (SAS-C) and Youth Arts Enrichment Program (YEP) Grants

SAS-C and YEP Grant Reporting Instructions

Additional Contract Compliance and Reporting Requirements for SAS-C and YEP Category A

In addition to the Final Report Formset and accompanying documentation required, grantees awarded through SAS-C and YEP Category A (for ongoing/long-term projects) shall:

  • utilize pre- and post- assessments and submit documentation to measure the specified outcome indicators; 
  • submit the student roster documenting the participant demographics specified, attendance, and performance measures;  and
  • utilize the Google Doc form provided to submit an aggregate summary of the results of the Client satisfaction surveys administered at the completion of the funded project.

Student Roster Forms:

Pre/Post Assessment Forms:

The Children's Trust Child Information Form:  English | Spanish | Kreyol

The Children's Trust:  Information on reporting about children with disabilities

OPTIONAL Getting to Know Me Form: Child:  EnglishSpanishKreyol | Youth:  English

The Children's Trust Client Satisfactions Surveys:  Guidelines | English | Spanish | Kreyol

Parent Satisfaction Survey Data Reporting Form - an online form has been created to upload the aggregate Parent Satisfaction Survey Data.  Please upload aggregate data to:

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