This is general administrative work in performing a range of duties covering the planning, development, implementation, and conservation of the Art in Public Places Program and special projects in support of this countywide program and the visual arts community.

JOB CONDITIONS
• Temporary Position requiring a flexible job commitment of 24-30 hrs per week
• Commitment Timeframe – up to 10 months from hiring date
• Pay scale: $22.50 /hr
• No benefits
• Start time – immediate upon selection of candidate and notification

TO APPLY:

Send resume and cover letter with brief statement of interest in the position 

• Submit materials via email to: ​​ROMEU@miamidade.gov
• By Wednesday, December 18, 5pm

JOB DESCRIPTION

This is general administrative work in performing a range of duties covering the planning, development, implementation, and conservation of the Art in Public Places Program and special projects in support of this countywide program and the visual arts community.

General responsibilities include assisting the program management team in public outreach, public information presentations and meetings, report preparation and analysis, and development and dissemination of published materials. Additional responsibilities involve assisting in the implementation of board meetings, workshops, and project coordination meetings. Incumbents exercise some independent judgment in devising and installing new work methods, interpreting rules, regulations and procedures, and in making recommendations to superiors. Employees interact on a regular basis with the department director, deputy director, chief of public art and program curator, and work in collaboration with the project management staff, and may liaison with other county departments, including the county manager's office, budget office, finance department, county attorney's office, and others. Supervision from the chief of public art, and other staff members who review work for attainment of desired management objectives and conformity with established administrative and departmental policies and procedures through conferences, personal inspections, and review of work products.

ILLUSTRATIVE TASKS
Assists and supports the APP Program team in the coordination efforts of program meetings to include Monthly APP Trust meetings, Professional Advisory Meetings, Artists Orientation Meetings, and Project coordination meetings as required.
Supports the APP program team with the coordination of meeting dates and participation from project stakeholders; ensures efficient and prompt setups at each meeting including prepping distribution materials, technology and media needs, and refreshments; and assist with the taking and drafting of meeting minutes
Assists with the County’s Vendor Registration process of all commissioned artists, including both Short and Standard Registrations Processes
Accurately maintains artists records in the APP database to include all active APP artists & APP vendors
Assists APP project management team with the processing and tracking of project invoices and payments, monitoring and routing of Professional Artist Services Agreements, and timely and accurately archiving official Trust Approved documentation including resolutions and contracts.
Assists with the preparation of APP Collection-related documentation materials such as artwork signage for both temporary and permanent works, researching and compiling
information for press releases and creating content for program website and online collection inventory.

KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge of the management principles and operational methods of non-profit cultural organizations and or visual arts entities such as museums, exhibition space, and or galleries.
Knowledge of the principles of general management and their application to governmental administration.
Knowledge of budget, financial and legal principles, practices and procedures utilized in arts and governmental administration and in working with non-profit organizations, preferred.
Knowledge of computer systems utilized for documents, spreadsheets, reports, publications, data management, and social media platforms.
Ability to prepare and maintain accurate records, forms and reports.
Ability to express ideas clearly and concisely, both verbally and in writing.
Ability to establish and maintain effective working relationships with other employees, supervisors, constituents, volunteer board members, departmental officials and the general public.
Ability to interact with members of the public, visual artists, and other government agencies.

DESIRABLE EXPERIENCE AND TRAINING
Graduation from an accredited college or university with a Bachelor’s degree in Public or Business Administration, Arts Administration, Education, Fine Arts or related fields, is required. At least one year of professional experience in the arts and or cultural administration in either the private or public sector.