Grantees are required to complete and submit the grant award package via SurveyMonkey Apply (SMA), the Department's online grant portal. Below are the electronic documents grantees will access in SMA in order to draw down grant payments (some documents are available for download here; please see below):
- Grant Award Agreements (Article I - Signature Page)
- General Terms and Conditions for Grants (Articles II, III, IV and V)
- Find the appropriate set of General Terms and Conditions for your organization/grant program from the list below. *Please note: General Terms and Conditions for grants for colleges, universities and municipalities are provided directly to the contact person listed on the grant application form. For questions, contact your Grant Program Administrator.
- Restatement of Project Budget
- The Restatement of Project Budget is completed and submitted via SurveyMonkey Apply. *Please note the Restatement of Project Budget forms for the Summer Arts and Science Camps for Kids (SAS-C) and Youth Arts Enrichment (YEP) Grant Programs are specific to those programs and will be available in the grantee's award stage in SurveyMonkey Apply.
- Universal Affidavits
- Affidavits must be signed and notarized by grantees.
- Organizational Board List
- Current year board lists must be provided by grantees.
- Internal Revenue Service W-9 Form
- Must be completed and signed by grantees.
- Bank Account Disclosure Form
- Must be completed and signed by grantees.
Grantees are strongly encouraged to sign up for Automatic Deposit of County Funds directly into the organization’s bank account. This is the fastest way to receive County funds once the request for payment has been processed by Finance. The Automatic Deposit sign up form and instructions can be downloaded at http://www.miamidade.gov/finance/direct-deposit.asp. It is critically important to follow the instructions for Direct Deposit carefully, and to keep your account information current at all times with the County’s Finance Department. Grantees can review payment status by visiting the Miami-Dade County Department of Finance Vendor Payment Inquiry page.