Youth Arts Enrichment (YEP) Grants Program

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Contact:  Dana Pezoldt | (305) 375-2161 | danap@miamidade.gov

Deadline: Thursday, May 4, 2017, 4:00 PM

Maximum Request:  

  • Category A Applicants:  up to $30,000
  • Category B Applicants:  $10,000 fixed award amount
  • Cateogry C Applicants:  up to $20,000

FY 2017-2018 Youth Arts Enrichment Grants Program (YEP) Guidelines


The Youth Arts Enrichment Program (YEP) was created as a joint initiative of the Miami-Dade County Department of Cultural Affairs and The Children’s Trust.  The YEP Grants Program is funded by The Children’s Trust.  The Children's Trust is a dedicated source of revenue established by voter referendum to improve the lives of children and families in Miami-Dade County by making strategic investments in their future.

The objective of the YEP Grants Program is to enrich the lives of children through the arts by making the arts available to more children and families throughout Miami-Dade County, whereby, children will have opportunities to have positive live arts experiences through:

  • Arts Instruction
  • Arts Intervention
  • Healing/Expressive Arts
  • In-school Arts Residencies and Performances
  • Out-of-School/Public Arts Exhibitions and Performances

Applicants to this program must have a minimum two-year consecutive track record of producing high quality, cultural arts programs for children and/or youth in Miami-Dade County. Applicants to this program must be the entity directly responsible for managing, overseeing and implementing ALL administrative aspects of the proposed project, including but not limited to:  data collection, reporting, scheduling, program design, production, implementation, contracting for artists/services, etc.;

Applications from municipalities, governmental entities, educational institutions (other than university-operated cultural institutions), and fiscal agents will not be accepted.

CATEGORY A – Ongoing/Long-Term Projects:   Provides project-based funding support to non-profit organizations for projects that provide children and youth the opportunity for ongoing/long-term direct participation in the arts, such as sequential arts instruction, after-school arts programs, in-school arts residency programs, winter and spring break camps, etc.  These projects must be able to measure the impact of repeated participation in these programs on the students over the project period and document measurable outcomes.

CATEGORY B – Arts Enrichment:     Provides project-based funding support to non-profit organizations for programs that provide children and youth the opportunity to participate in exceptional, innovative and transformative live arts experiences.

CATEGORY C – All Kids Included:    Provides project-based funding support to non-profit organizations for projects that serve children, youth and young adults with disabilities through inclusive arts and cultural programs so that kids of all abilities and their families can participate fully in the arts.


IMPORTANT INFORMATION FOR RETURNING APPLICANTS: The Department of Cultural Affairs is implementing a new application review policy for this grants program. Returning applicants will have the option to submit a completed application, including all required support materials, no later than one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator. Returning applicants who waive their option for a Courtesy Review and submit their applications by the grant program’s published deadline will receive a technical sufficiency review only. Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator and are exempt of meeting the program’s Courtesy Review deadline. For more information about the Courtesy Review policy, please refer to the DEADLINES section of the grant program guidelines.


Mandatory Pre-Application Requirements:  All applicants (both new and returning) must attend one of the YEP specific workshops prior to submitting an application.

Click here to RSVP to a YEP Workshop


Contract Compliance and Reporting Requirements for YEP Grantees:

A Final Report is required within thirty (30) days of the project completion date.  The YEP Grant Reporting Instructions (including all additional requirements and current forms for YEP Category A - ongoing/long-term projects) may be downloaded from the Miami-Dade County Department of Cultural Affairs Grant Reporting webpage.

Click here to download YEP reporting forms and review reporting instructions. The forms can also be accessed by clicking:  Grants > Grant Resources > Grant Reporting Documents.

Click here to RSVP to attend the SAS-C and YEP Final Reporting Workshop.

In addition to the Final Report and accompanying documentation, YEP Category A Grantees shall utilize pre- and post- assessments and submit documentation to measure the following outcome indicators:


Outcome / Target %

Participants to be Measured

Data Source / Measurement Tool

Timing

85% of children/youth improve proficiency of arts skills

YEP Category A: ongoing/long-term projects

Youth ARTS Program Participant Skills Assessment (Americans for the Arts, Youth ARTS Toolkit, 2003 - adapted)

Pre & Post

85% children/youth will increase positive peer relationships

YEP Category A: ongoing/long-term projects

Youth ARTS Pre & Post Assessment of Participant Peer Relationships (Americans for the Arts, Youth ARTS Toolkit, 2003 - adapted)

Pre & Post

YEP Category A Grantees shall also submit the Student Roster documenting participant demographic, aggregate attendance, and performance measures as indicated in the Student Roster.

YEP Category A Grantees shall also submit a summary of the results of the Client satisfaction surveys administered to the parents and students by all Grantees funded through the YEP Grants Program.


 

FY 2016-2017 Youth Arts Enrichment Grants Program Panel Members

FY 2016-2017 YEP Grantees List | YEP Funding History


YEP Grants Program Timeline*

Grant Funding Period October 1, 2017 - May 31, 2018
Applications Available March 2017 (with Administrator Approval)

Pre-Grant Submission Workshop

(applicants are required to attend one YEP-specific workshop)

Tuesday, March 14, 2017:  3:00 PM - 5:30 PM

  • First-time Culture Grants Online (CGO) system users must arrive by 3:00 PM
  • Returning applicants who are NOT first-time CGO users must arrive by 3:30 PM

Thursday, March 23, 2017:  10:00 AM - 12:30 PM

  • First-time Culture Grants Online (CGO) system users must arrive by 10:00 AM
  • Returning applicants who are NOT first-time CGO users must arrive by 10:30 AM

Courtesy Deadline

April 25, 2017, 4:00 PM
Deadline

May 4, 2017, 4:00 PM

Application Comments / Corrections Issued

May 31, 2017

Corrected / Final Application Due

June 7, 2017, 4:00 PM

YEP Panel Meeting Date July 13, 2017, 11:30 AM
Cultural Affairs Council Approval July 19, 2017, Noon
Board of County Commissioners Approval September 2017
Award Notifications Issued October / November 2017
Availability of Grant Funds Not earlier than January 2018

*Dates/times subject to change.

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It is the policy of Miami-Dade County to comply with all of the requirements of the Americans with Disabilities Act.  To request materials in accessible format, sign language interpreters, and/or any accommodation to participate in Miami-Dade County Department of Cultural Affairs sponsored programs or meetings, please contact Francine Andersen 305-375-4634 / culture@miamidade.gov, five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).